Students are responsible for finding and receiving approval for proctors to monitor exams. Proctors should be acquired and approved a week in advance of your test. If you foresee an issue with obtaining a proctor, please begin the process as soon as possible to avoid missed exam dates.
What is a proctor?
A proctor is a qualified and Wayland approved person who monitors a student during his or her exam. The proctor will check your ID before testing, ensure exam instructions are followed, and must be present during every part of the exam.
Students are responsible for securing the services of a proctor and should seek approval of their proctor at least a week in advance of their test. The proctor must be approved before exam information can be sent. (Tests are not sent to proctors, instead they will receive a username and password to access our proctor site on Blackboard.)
Please make sure that your proctor is able to administer tests online and is using a computer with reliable access to the Internet. If he/she is not, you will need to find another proctor unless your instructor has provided a paper version of the test.
Once a proctor is approved, he or she may continue administering tests throughout the semester without re-approval. A Proctor Request must be submitted each new term the proctor is used so that they receive updated information. Using the same name and email address for the proctor on the request will help ensure that it is auto-approved.
If you have any questions or concerns, please call the Virtual Campus Office at 806-291-3740.
Do I need a proctor?
Some online courses require a proctor for exams such as midterms and finals. A few courses that may require a proctor are Religion, Math, Biology, Geology and Comprehensive Exams. To see if your class will require a proctored exam, please check your syllabus or the Virtual Campus Term Schedule.
Who can be a proctor?
The criteria established for proctor approval are:
• Knowledge of and experience in the administration of examinations
• Current employment on a full-time basis with professional reputation
Based on the criteria above, acceptable proctors are:
• Wayland Staff, Faculty, and Directors (no request form needed)
• Librarians holding the Master of Library Sciences distinction
• Authorized employees at U.S. Military Education centers
• Authorized employees at university/college testing facilities
• Faculty member of a university or college
• Exceptions to the above will not be favorably considered
Who cannot be a proctor?
In no case will relatives, friends, neighbors, or other students be approved. Persons who are employed by the same company/organization as the student will also not be approved. Anyone lacking a suitable testing environment will not be approved. Persons without a valid work affiliated email address and telephone number will also not be approved.
You may not be your own proctor.
What if I already have a proctor on file with Wayland for a previous class?
Once a proctor is approved, he or she may continue administering tests throughout the semester without re-approval. A Proctor Request must be submitted each new term the proctor is used to ensure they receive updated information.
What is a Proctor Request?
A Proctor Request allows our staff to ensure that the person you chose as proctor meets the qualifications required to perform the service. It also sets up a line of communication with the proctor so that we may send them the information needed to proctor your exam.
I requested my proctor; now what happens?
Once you submit your Proctor Request, an email with a link to the request is sent to the proctor in question. The proctor fills out their portion and submits the request for approval. An email is then sent to the Virtual Campus for review.
If you have not received a response from the Virtual Campus regarding your request within two days of submitting it, please contact your proctor to verify they have received the request, filled in their portion, and submitted it for approval. If they have not received the request, please call the Virtual Campus office at 806-291-3740 and ask to have the request resent.
My proctor was approved; now what happens?
Upon approval, your proctor will receive instructions to retrieve your exam password by email. You will need to contact your proctor to set up a time to test. When scheduling your exam, please inform your proctor of the following: course name (ex. RLGN1302, MATH1304, etc.), instructor name, and exam name (ex. midterm, final, exam 3, etc.).
On the day of your test you will need to bring a photo ID with you to the testing site. You may also need to bring lecture notes, pens/pencils, an approved calculator (cell phone/tablet calculators are never approved), and scratch paper if instructed to do so by your professor.
You may not bring a cell phone, purse/bag/backpack, unauthorized paper, notes, or books with you into the testing room. Any unauthorized items may be left in a secure area the proctor designates.
When you arrive at the testing site, your proctor will check your ID and have you sit at a computer (for paper exams, see below). You will log into your account on Blackboard, navigate to your exam, and read the instructions. When you are ready to begin, your proctor will then enter the password for the exam. When done testing, alert the proctor and logout of Blackboard. You may view test results before you log out if they are available.
If you are taking a paper exam, you may need to have lecture notes verified prior to taking the exam. These notes must stay with the proctor while you take your test. Please write legibly and with a heavy hand so that your writing will be readable by your instructor after it has been scanned into the computer.
My proctor was denied; now what happens?
If your proctor was denied, please review the reason given in the denial email and then the qualifications for proctor on this page. Choose another proctor and submit a new request. If you wish, you may contact the Virtual Campus and provide more detailed information that could clarify your request and change the outcome. The Virtual Campus reserves the right to uphold the denial if we feel the proctor is not suitable.
Proctor Approval Request Form
Complete the Proctor Approval Request Form online.