Director of Alumni Relations

LOCATION: Wayland Baptist University – Plainview Campus 

DEPARTMENT:  Institutional  Advancement 

SUPERVISED BY: Vice President of Institutional Advancement 


POSITIONS SUPERVISED:  The Director may supervise student workers

GENERAL RESPONSIBILITIES: The Director of Alumni Relations is responsible for the organization and work of the Wayland Alumni Association and serves as its director. The position shall establish and strengthen relationships with former students of the university and shall serve as the liaison between the university and its alumni constituency. The office maintains communications with former students of the University, maintains address and correspondence files, and directs on and off-campus activities involving former students. The position requires significant travel.


  1. Schedule and support alumni events and activities locally and in other cities, focusing on engaging alumni with the university in ways that are meaningful to them.
  2. Manage a career services program, engaging both current students and former students in the job networking and career support effort.
  3. Direct the organization, promotion and support of independent alumni chapters in selected
  4. Support and promote all university fundraising efforts as they relate to
  5. Expand the base of alumni financial support to the university by building engagement strategies, starting with current students and following alumni through life stages.
  6. Identify prospective alumni donors within the database, working with development officers to cultivate and solicit.
  7. Direct and manage the Wayland Alumni Association executive board and offer engagement opportunities for board members.
  8. Direct the student organization (Student Alumni Council) which relates to alumni and serves as helpers for various on-campus events.
  9. Develop and monitor a strategic plan for alumni relations. Periodically evaluate the effectiveness of alumni relations programs and activities.
  10. Develop professionally to continuously be informed about changes and opportunities in the field of alumni relations.
  11. Develop strategic involvement opportunities on campus to build relationships with students, faculty and staff with the purpose of building alumni loyalty.
  12. Oversee connection with alumni through social media outlets such as Facebook, LinkedIn, etc.; email communication and mail.
  13. Perform administrative tasks such as budget management, supervising of student workers, collaboration with other offices and keeping comprehensive records of alumni, focusing on data integrity and mining.

The above statements are not a complete list of all responsibilities and duties performed by employees in this job. Employee may perform other related duties as assigned by the Vice President of Institutional Advancement.


Education, Certification and License:

  1. Bachelor’s Degree required
  2. Master’s Degree preferred

 Experience and Knowledge:

  1. Three (3) to five (5) years successful experience working in alumni relations,  public relations or development/advancement work is preferred
  2. Experience in the management of electronic and print publications is preferred
  3. Experience in the use of the web, social media and other technologies to locate and effectively communicate with people living in diverse locations around the world

 Skills and Abilities:

  1. Possess well developed written and public-speaking communication skills; be outgoing,
  2. Have an understanding of and capability to develop a spirit of collegiality within the education
  3. Exhibit personal qualities of integrity, strength of character and a sense of
  4. Leadership ability and the willingness and ability to work with diverse
  5. Proven proficiency in operating a personal computer and in using a variety of software applications including Microsoft Word, Excel and PowerPoint is required. In addition, ability to use other software packages and technologies directly related to alumni and development/advancement work is preferred.
  6. Ability to anticipate problems and use good judgment in developing
  7. Ability to work with minimal
  8. Be a self-starter, self-motivated and possess the ability to conceptualize


Employment is subject to an introductory period to monitor employee performance. If hired, the prospective employee must present documentation within three (3) days of hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Employee must be able and willing to travel. Must be able to operate a licensed motor vehicle, possess a valid state driver’s license. Must have and maintain a satisfactory driver’s record.

Wayland Baptist University does not illegally discriminate in employment opportunities or practices on the basis of race, color, sex, national or ethnic origin, age, disability, or genetic information. Under federal law, the university may discriminate on the basis of religion in order to fulfill its mission and purposes.