University Store Administrative Assistant

LOCATION: Wayland Baptist University (WBU) – Plainview Campus 

DEPARTMENT: University Store 

SUPERVISED BY: Director of the University Store and University Store Purchasing Clerk 

POSITION CLASSIFICATION:  Non-Exempt 

POSITIONS SUPERVISED: None 

GENERAL RESPONSIBILITIES:  The University Store Administrative Assistant is responsible for closing the bookstore POS system each day, count the register drawers each day, answer phones, assist customers, assist the Director of the University Store and the University Store Purchasing Clerk

SPECIFIC TASKS AND DUTIES: 

  1. Assist University Store Purchasing Clerk and Director as needed.
  2. Answer the main phone line to the University Store.
  3. Data entry of invoices and credit memos.
  4. Data processing for University Bookstore.
  5. Daily sales reports.
  6. Enter bookstore charges to students and employees accounts.
  7. Filing and scanning into Image Now.
  8. Process requisitions, purchase orders, invoices and credit memos for departments and campuses.
  9. Charge accounts for copies made for ALL departments.
  10. Work on print jobs and order copy paper.
  11. Customer service
  12. Help with entering merchandise inventory.
  13. Help with counting inventory.
  14. Gift wrap if needed.
  15. Work on Saturdays if needed

The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by the Director of the University Store and the University Store Purchasing Clerk.

MINIMUM QUALIFICATIONS:

Education:

High School Diploma or GED required.

Experience and Knowledge:                                                                                                     Experience in working with the public and minimal supervisory experience.

Skills and Abilities:

  1. Must possess good PC skills and experience with spreadsheets, charts and data bases.
  2. Must have the commitment of Christian Higher education and in agreement with the purposes and philosophy of Christian higher education as promoted by the Baptist General Convention of Texas in general and Wayland Baptist University in particular.
  3. Must be able to be a positive force in the office by portraying a positive attitude toward other office personnel, in phone conversation and in greeting customers.
  4. Must possess the ability to be punctual, dependable and have integrity, honesty and loyalty in the performance of the position.

CONDITIONS OF EMPLOYMENT:

Employment is subject to an introductory period to monitor employee performance.   If hired, the prospective employee must present documentation within three (3) days of hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE).  Employee must be able and willing to travel and teach at external campuses.  Must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license.  Must have and maintain a satisfactory driver’s record.

Wayland Baptist University does not unlawfully discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or any other characteristic.