Site Coordinator – San Antonio Campus (Rio Grande Valley)

LOCATION: Wayland Baptist University (WBU) – extension locations at the Valley Baptist Missions Education Center, and Texas State Technical College in Harlingen with possible other locations throughout the Rio Grande Valley.

SUPERVISED BY: Assistant Executive Director/Dean of the San Antonio campus.

POSITION CLASSIFICATION:  Exempt - Administrative

POSITIONS SUPERVISED:  All academic advisors and administrative personnel at local site.

GENERAL RESPONSIBILITIES: The Site Coordinator oversees all academic and fiscal operations related to the teaching site.                                                                                                       


  1. Oversees the operations, which includes all academic and fiscal matters of the Texas Valley area locations.
  2. Works with the San Antonio Campus Executive Director/Dean in developing an annual budget for the site.
  3. Serves as liaison with Texas State Technical College, Valley Baptist Missions Education Center, other related education institutions, and local churches relevant to the teaching sites.
  4. Supervises the academic and administrative staff on site.
  5. Oversees and provides academic advising for students at the sites.
  6. Oversees publicity and promotion of WBU’s programs relevant to the teaching sites.
  7. Establishes and maintains liaison and communication and ensures appropriate exchange with academic and administrative offices at the Plainview Campus.
  8. Assists in graduation ceremonies twice annually as possible.  
  9. Provides oversight for support of faculty and facilitators who are teaching at local sites.
  10. Coordinates classrooms with TSTC, VBMEC, and local churches as applicable.
  11. Recruits students for both academic and certificate programs.
  12. Formulates or implements policies for the operations of the location.
  13. Completes work assigned by the San Antonio Campus Assistant Executive Director/Dean or Executive Director/Dean.
  14. Provides expert advice to the San Antonio Campus administration on matters related to the location.
  15. Resolves problems as they arise, or recommends how problems be resolved.
  16. Travels in the Valley and south Texas or otherwise as required.
  17. Develops and maintains partnerships in the Valley and south Texas.
  18. Works closely with the Director of the Certificate of Christian Ministry program to enlist and train facilitators, encourage participating churches, and enroll students

The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by the Assistant Executive Director/Dean for Community Relations and Extension Services.



Masters Degree in ­business, counseling, education, religion or related field.

Experience and Knowledge

  1. Previous experience as an academic advisor at Wayland Baptist University or comparable institution is highly desirable.
  2. A deep commitment to Christian Higher Education and agreement with the purposes and philosophy of higher education as promoted by the Baptist General Convention of Texas in general and WBU in particular.
  3. A servant’s heart with administrative experience in a customer service setting. 

Skills and Abilities:

  1. Ability to speak and write in Spanish a plus.
  2. Must be people-service centered.
  3. Possess strong administrative skills.
  4. Juggle multiple tasks.
  5. Demonstrate commitment to the mission of the university.
  6. Working knowledge of Microsoft Word, Excel, and PowerPoint.
  7. Must possess outstanding verbal and written skills plus good listening skills.
  8. Must be detail-oriented and have good organizational skills.
  9. Ability to understand and interpret personnel policies and procedures.
  10. Ability to prioritize. Flexible and available to work extended hours as needed.
  11. Ability to follow directions and work cooperatively with others.
  12. Ability to speak effectively in public to both small and large audiences.


Employment is subject to an introductory period to monitor employee performance.  Employee must be able to work as a team player, work indoors and in an environmentally controlled office area with florescent lighting, and on occasion work outdoors, be exact and accurate, pay very close attention to detail, and have transportation to and from work. The qualified applicant must be able to work flexible hours as needed. If hired, the prospective employee must present documentation within three (3) days of hire date to establish their identity and employment eligibility as required by Immigration and Naturalization Services.  Some travel required.  Must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license.  Must have and maintain a satisfactory driver’s record. The candidate for employment will be subject to a background check and may be requested to take a drug test.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Act of 1990.