S973 Academic Advisor - Sierra Vista

LOCATION: Wayland Baptist University (WBU) – Sierra Vista Campus - Ft. Huachuca

SUPERVISED BY: Assistant Dean/Site Coordinator

POSITION CLASSIFICATION: Non-Exempt

POSITIONS SUPERVISED BY:  None

GENERAL RESPONSIBILITIES:  The Academic Advisor serves all Admissions Office functions on the Sierra Vista Campus.  This includes both recruitment and counseling functions.  Provides personal assistance to students regarding degree plan and program requirements.  Obtains information from all relevant sources.  Analyzing information provided by students to evaluate and help students choose the best solution.  Translates or explains information on degree plan requirements and school polices.  Communicates with people outside the organization, representing the organization to customers, the public, government, and other external sources.  This information can be exchanged in person, in writing, or by telephone or e-mail.  Provides guidance and expert advice on degree plans and policies and procedures to management or other groups on technical, systems, or process-related topics.                           

SPECIFIC TASKS AND DUTIES: 

  1. Counsel individuals to help them understand their educational options from preliminary stages through graduation.
  2. Counsel students regarding educational issues such as course and program selection, class scheduling, school adjustment, study habits, and career planning.
  3. Address community groups, faculty, and staff members to explain available services.
  4. Assess needs for assistance such as financial aid, or additional education, and refer clients to the appropriate services.
  5. Compile and study occupational, educational, and economic information to assist students in determining and carrying out educational objectives.
  6. Conduct follow-up interviews with students to determine if their needs have been met.
  7. Provides first back up concerning Registrar functions.
  8. Assist the Dean, Assistant Dean, and back up the office staff to meet the needs of the Sierra Vista Campus.
  9. Provides support for day-to-day administration for the Ft. Huachuca office and when needed at the downtown Sierra Vista office.
  10. Assists with graduation ceremonies.
  11. Assist with registration
  12. Proctors tests when needed.
  13. Enforce all administration policies and rules governing students.
  14. Travel may be required as determined by the Dean.

The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by the Assistant Dean/Site Coordinator. 

MINIMUM QUALIFICATIONS:

Education:

Bachelor’s Degree in ­business, counseling, education, or related field is required.

Master’s Degree preferred.

Experience and Knowledge:

  1. Previous experience as an academic advisor at Wayland Baptist University or comparable institution.
  2. Administrative experience in a customer service setting.

Skills and Abilities:

  1. Must be people-service centered.
  2. Possess strong administrative skills.
  3. Juggle multiple tasks.
  4. Demonstrate commitment to the mission of the university.
  5. Possess experience with such computer programs as Word, Excel, Access and PowerPoint.
  6. Must possess good verbal and written skills plus good listening skills.
  7. Must be detail-oriented and have good organizational skills.
  8. Ability to understand and interpret personnel policies and procedures.
  9. Ability to prioritize. Flexible and available to work extended hours as needed.
  10. Ability to follow directions and work cooperatively with others.

CONDITIONS OF EMPLOYMENT:

Employment is subject to an introductory period to monitor employee performance.   If hired, the prospective employee must present documentation within three (3) days of hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE).  Employee must be able and willing to travel.  Must be able to operate a licensed motor vehicle and possess a valid state driver’s license or have access to reliable transportation.  Must have and maintain a satisfactory driver’s record.

Wayland Baptist University does not illegally discriminate in employment opportunities or practices on the basis of race, color, sex, national or ethnic origin, age, disability, or genetic information. Under federal law, the university may discriminate on the basis of religion in order to fulfill its mission and purposes.