S954 - Financial Aid Advisor

LOCATION: Wayland Baptist University (WBU) - Hawaii Campus

SUPERVISED BY: Executive Director/Campus Dean

POSITION CLASSIFICATION: Part-time (up to 25 hours per week)


GENERAL RESPONSIBILITIES: The Financial Aid Advisor is responsible for advising prospective students about their financial aid needs and assisting them in completing applications, identifying sources of financial aid, serve on the scholarship committee, assisting current students with financial aid needs and tracking financial aid accounts.



  1. Advise students and prospective students about financial aid needs in a timely manner which includes loan programs, repayment options, deferments available and indebtedness information
  2. Assist students with applications and on-line financial aid services in a timely manner
  3. Validate provided financial aid information based upon U.S. Department of Education approved methods 
  4. Assist students in identifying sources of financial aid by providing access to sources of financial aid, including grants, loans and scholarships
  5. Assist the Assistant Executive Director/Campus Dean in developing sources of scholarship funds by providing timely assistance when requested
  6. Serve on the campus scholarship committee, which selects scholarship recipients and awards scholarships based on available funds and awards criteria
  7. Process scholarship committee results and input documentation into appropriate systems
  8. Set up and maintain completed financial aid files in timely manner without delays to student awards
  9. Advise students with repayment of loans by maintaining contacts with collections office in Plainview
  10. Assist with registration by providing financial aid counseling and assist with registration during four registrations
  11. Assist with two graduations each year
  12. Prepare yearly objectives and be able to provide this information as requested
  13. Assist with updating of this positions job description as requested
  14. The part-time schedule will be discussed/finalized with the supervisor

The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by Assistant Executive Director/Campus Dean.


Education, Certification and License:

  1. Associates Degree is preferred
  2. Bachelor’s Degree in Business or related field is desired

Experience and Knowledge:

  1. One (1) year of office related experience is required
  2. Financial Aid experience is preferred
  3. Knowledge of financial aid policies and procedures is preferred
  4. Knowledge of the academic requirements for completing degrees at a four-year educational institution is also required
  5. Knowledge of resources needed to complete university degrees is also essential
  6. Must enjoy the mission of integrating faith and knowledge at Wayland Baptist University

Skills and Abilities:

  1. Must possess good computer skills with Microsoft Word, Excel, Access and PowerPoint experience
  2. Must possess a working knowledge of the University Power Campus program
  3. Must possess good verbal and written skills plus good listening skills
  4. Must be detail-oriented, be exact and accurate, pay very close attention to detailed and have good organizational skills
  5. Ability to understand and interpret personnel policies and procedures
  6. Ability to be flexible, prioritize and available to work extended hours as needed
  7. Ability to follow directions and work cooperatively with others
  8. Must be service orientation with the ability to actively looks for ways to help people and solve their problems

Physical Demands & Working Conditions:

Employee must be able to work as a team player, work indoors and in an environmentally controlled office area with florescent lighting and on occasion work outdoors.


Employment is subject to an introductory period to monitor employee performance.   If hired, the prospective employee must present documentation within three (3) days of hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE).  Employee must be able and willing to travel and teach at external campuses.  Must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license.  Must have and maintain a satisfactory driver’s record.

Wayland Baptist University does not illegally discriminate in employment opportunities or practices based on race, color, sex, national or ethnic origin, age, disability, or genetic information. Under federal law, the university may discriminate based on religion in order to fulfill its mission and purposes.