Administrative Assistant - S916

POSTING DATE: October 4, 2019

LOCATION: Wayland Baptist University (WBU) – Hawaii Campus – American Samoa

SUPERVISED BY: Site Coordinator



GENERAL RESPONSIBILITIES: The Administrative Assistant assists with all aspects of the academic and fiscal operations related to the WBU sites and teaching locations in American Samoa, to provide smooth coordination of academic affairs for students, staff and faculty.


1.  Maintain strong relationships with teaching site POCs and American Samoa stakeholders

2.  Assure proper care and operation of Classroom equipment regularly

3.  Maintain proper running and functioning of site office and equipment

4.  Assist with class coordination/office needs

5.  Greet class members and direct to classrooms at first class of each term

6.  Perform janitorial functions as necessary

7.  Maintain accountability for textbooks

8.  Collect students’ payments/tuition fees

9.  Pick up the mail from the post office and distribute

10.  Maintain Program records and files, including student and faculty files

11.  Maintain confidentiality of records and information

12.  Maintain strong communication between Site Coordinator, faculty, staff, and students

13.  Assist with the selling operations of textbooks and merchandise items

14.  Announce and track all class cancellations/changes

15.  Assist with the logistics and planning of faculty professional development days

16.  Assist with coordinating and organizing Education Fairs and marketing efforts for WBU

17.  Coordinate special projects for WBU

18.  Rotate and refresh bulletin boards each term and according to seasons

19.  Maintain brochure racks

20.  Greet and direct students and guests as they enter the office

21.  Assist in coordination of Collaborate scheduling/training and implementation

22.  Make bank deposits as necessary

23.  Purchase office supplies as necessary 

The above statements are not a complete list of all responsibilities and duties performed by employees in this job. Employee may perform other related duties as assigned by the Site Coordinator.


Education, Certification and License:

1.  Associates Degree is required

2.  Bachelor Degree is preferred

Experience and Knowledge:

1.  Two (2) years general, office experience with one (1) year of related job experience is required

2.  Excellent customer service and writing skills

3.  Excellent communication skills by phone, e-mail, and in person

4.  Knowledge of administrative and clerical procedures

5.  Knowledge of Microsoft applications such as Word processing, Outlook, and Excel spread sheets

6.  Knowledge managing files/records, designing forms/reports, and other office procedures and terminologies

7.  Knowledge of personal information privacy policies

Skills and Abilities:

1.  Talking to others to convey information effectively

2.  Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times

3.  Actively looking for ways to help people

4.  Critical Thinking using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems

5.  Judgment and decision making by considering the relative costs and benefits of potential actions to choose the most appropriate one

6.  Communicating effectively in writing as appropriate for the needs of the audience

7.  The ability to speak clearly, so others can understand you

The University:  Wayland Baptist University is a four-year liberal arts university. The institution is affiliated with the Baptist General Convention of Texas. The Wayland Baptist University System is comprised of the Plainview campus, which is predominately a residential campus, twelve external campuses, and the WBUonline offering courses in a broad range of academic areas.

Learn About Us:  Candidates are encouraged to learn more at About Wayland.

Application Procedure:  Applications may be submitted by downloading it from the top of this web page by clicking on Application for Employment.

Interested individuals MUST submit the following information:

1.  Letter of Interest

2.  Completed University Application of Employment with Faith Statement (Link to Application Below):

3.  Current Resume

4.  List of Current References

Please send this information to:

Ron Appling, Director of Human Resources 

Wayland Baptist University

1900 W. 7th Street, CMB #1274

Plainview, TX 79072

Phone: (806) 291-3451

Fax: (806) 291-1981


Application Deadline: Position will remain open until filled

CONDITIONS OF EMPLOYMENT: Employment is subject to an introductory period to monitor employee performance. If hired, the prospective employee must present documentation within three (3) days of hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE).  Employee must be able and willing to travel.  Must be able to operate a licensed motor vehicle and possess a valid state driver’s license or have access to reliable transportation.  Must have and maintain a satisfactory driver’s record.

Wayland Baptist University does not illegally discriminate in employment opportunities or practices on the basis of race, color, sex, national or ethnic origin, age, disability, or genetic information. Under federal law, the university may discriminate on the basis of religion in order to fulfill its mission and purposes.