Payroll Coordinator

Posting Date: March 21, 2018

Location:  Wayland Baptist University (WBU) - Plainview Campus

Department: Human Resources

Supervised By: Director of Human Resources/Wellness Manager 

Position Classification: Exempt 

Positions Supervised: None

General Responsibilities: The Payroll Coordinator manages the payroll process and performs accounting related tasks for all Wayland employees and students

Specific Tasks and Duties: 

  1. Analyzes, prepares and inputs payroll data. Typically uses automated system to produce accurate and timely payroll. Ensures compliance with all applicable state and federal wage and hour laws
  2. Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management
  3. Performs various journal entries, account reconciliations, and provides General Ledger support
  4. Responsible for the payroll process for Student, Adjunct, Hourly & Salaried employees
  5. Responsible for payroll deductions
  6. Prepares payroll related reports for the Plainview and External Campuses such as 941 Employer quarterly tax return (Federal), Monthly unemployment reporting and withholding tax returns (State), Quarterly worker’s compensation report (Insurance Carrier) Quarterly SUTA reporting (States unemployment)
  7. Responsible for preparation of and reporting Federal withholding and FICA deposits in compliance with IRS regulations and rulings
  8. Responsible for preparation of and reporting of various State’s withholding tax semimonthly, monthly, quarterly & annually
  9. Prepares salary transfers, including student payroll
  10. Responds to notifications from state agencies regarding unemployment claims filed by former employees
  11. Report New Hires to proper states each payroll
  12. Enters all new employees into Great Plains with salary, department, position, pay codes, tax information, additional information and direct deposits. Updates new direct deposits and W-4’s in Great Plains
  13. Report and submit garnishment payments to the proper agencies each payroll
  14. Report and submit payment of deductions to proper agencies
  15. Request checks from accounts payable
  16. Prepare audit reports each year for annual financial and workers comp audits
  17. Prepares year end W-2’s and W-3
  18. Assists in 1095 preparation & processing
  19. Maintain Ministerial housing information
  20. Update state tax rates in Great Plains each January when new rates are released
  21. Prepares data for Department of Labor Monthly Statistics
  22. Assists Benefits Coordinator & acts as back up in her absence
  23. Assists Assistant Coordinator of Human Resources & acts as back up in her absence

The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by the Director of Human Resources/Wellness Manger.

Minimum Qualifications:


  1. High School Diploma or GED is required
  2. College level Business Administration or Accounting classes is preferred

Experience and Knowledge:

Two (2) years proven payroll experience required.

Skills and Abilities:

  1. Skillful, pleasant and tactful in receiving telephone calls, and visitors
  2. Honesty, reliability, accuracy and integrity in completing job assignments
  3. Computer proficiency using such programs as Word, Excel and Great Plains among other program as needed
  4. Ability to use a ten key calculator by touch
  5. Must have the ability to work independently, receive a minimum of supervision and guidance on policies, procedures and personnel
  6. Must have good communication skills, use administrative reporting channels appropriately
  7. Must be able to establish and maintain effective working relationships: anticipate problems and use sound judgment and tact in handling confidential matters
  8. Must have a commitment to Christian higher education, in general, and the purpose of philosophy of higher education as promoted by the Baptist General Convention of Texas, in general, and of Wayland Baptist University in particular

Conditions of Employment:
Employment is subject to an introductory period to monitor employee performance.   If hired, the prospective employee must present documentation within three (3) days of hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE).  Employee must be able and willing to travel and teach at external campuses.  Must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license.  Must have and maintain a satisfactory driver’s record.

The University: Wayland Baptist University is a four-year liberal arts university. The institution is affiliated with the Baptist General Convention of Texas. The Wayland Baptist University System is comprised of the Plainview campus, which is predominately a residential campus, twelve external campuses, and the WBUonline offering courses in a broad range of academic areas.

Learn About Us: Candidates are encouraged to learn more at About Wayland.

Application Procedure: Applications may be submitted online or you may download it from the top of this web page by clicking on Application for Employment.

Interested individuals MUST submit the following information: 
1. Letter of Interest

2. Completed University Application of Employment with Faith Statement (Link to Application Below)

3. Current Resume

4. List of Current References

Please send this information to:
Ron Appling, Director of Human Resources
Wayland Baptist University
1900 W. 7th Street, CMB #1274 
Plainview, TX 79072
Phone: (806) 291-3451 
Fax: (806) 291-1981

Application Deadline:
Position will remain open until filled

Wayland Baptist University does not illegally discriminate in employment opportunities or practices on the basis of race, color, sex, national or ethnic origin, age, disability, or genetic information. Under federal law, the university may discriminate on the basis of religion in order to fulfill its mission and purposes.