Project Coordinator for Virtual Center of Excellence for Veteran Student Success

LOCATION:  Wayland Baptist University (WBU) – Plainview Campus 

DEPARTMENT:  External Campuses 

SUPERVISED BY:  Vice President of External Campuses – Project Director 



GENERAL RESPONSIBILITIES: The Project Coordinator for Wayland Baptist University’s Virtual Center of Excellence for Veteran Student Support (V-CEVSS) will be responsible for administering and managing all aspects of the project across multiple offices and functions within both virtual and face-to-face forums.

(This is a 12-month/full-time, professional position funded as part of a three-year, Department of Education grant.  The position is expected to extend beyond the grant based on the success of the project.)


  • Provide administrative day-to-day oversight of the V-CEVSS in collaboration with the Project Director, to whom this position will report
  • Coordinate outreach and recruitment activities for veteran students, including redesign of the veterans’ portion of the university website
  • Serve as the primary point of contact for veterans in accessing student services through V-CEVSS and in resolving issues encountered
  • Coordinate transition support activities, including oversight of development of a veteran-specific transition course and a veteran alumnus/current student mentoring program
  • Identify supportive instructional services across the WBU as well as referral services in areas such as student health, counseling and disability services, career advising, admissions, registration, financial aid, veterans’ benefits, academic advising, tutorial services, and others
  • Develop and support a university-wide team of individuals from external campuses and teaching sites across the WBU system and from key university offices to work with veteran students, including coordination of student services, such as tutoring, counseling, and other case management functions to facilitate academic and personal growth and success.
  • In conjunction with the Vice President of Academic Affairs, coordinate veteran-related training activities for faculty and staff (e.g., Green Zone training)
  • Develop and submit annual performance reports for the Department of Education.
  • Manage the grant project budget in coordination with the CFO and Project Director
  • Coordinate with the project evaluator and institutional research to collect and assess data related to meeting the objectives and goals of the grant and to make continuous improvement based on the outcomes
  • Develop affinity groups/clubs for veterans and coordinate other social events and activities
  • Attend at least one professional development conference per year, such as NASPA

The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by the Project Director.

EDUCATION: Master’s degree in Education, Counseling, Psychology, Social Work or related field required.

EXPERIENCE AND KNOWLEDGE: Preference will be given to a veteran or individual with military or related background resulting in a unique understanding of veterans and their issues and concerns. Preference given to candidates with 3+ years working with veterans, military, or veteran-related populations and experience working with underserved populations.


  • Demonstrates a capacity to work in a team-based environment.
  • Ability to manage personnel.
  • Excellent planning and organizational skills
  • Excellent communication skills, both verbal and written
  • Excellent computer skills, specifically with Microsoft Office Suite/365
  • Self-starter with ability to realize/recognize needed steps and respond in a timely and effective manner

Employment is subject to an introductory period to monitor employee performance.   If hired, the prospective employee must present documentation within three (3) days of hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE).  Employee must be able and willing to travel and teach at external campuses.  Must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license.  Must have and maintain a satisfactory driver’s record.

Wayland Baptist University does not illegally discriminate in employment opportunities or practices on the basis of race, color, sex, national or ethnic origin, age, disability, or genetic information. Under federal law, the university may discriminate on the basis of religion in order to fulfill its mission and purposes.