Financial Aid Advisor

LOCATION: Wayland Baptist University (WBU) - San Antonio Campus                      

SUPERVISED BY: Financial Aid Manager 



GENERAL RESPONSIBILITIES: The Financial Aid Advisor is responsible for advising prospective students about their financial aid needs and assisting them in completing applications, identifying sources of financial aid, serve on the scholarship committee, assisting current students with financial aid needs and tracking financial aid accounts.


  1. Advise students and prospective students about financial aid needs in a timely manner which includes loan programs, repayment options, deferments available and indebtedness information.
  2. Assist students with applications and on-line financial aid services in a timely manner.
  3. Validate provided financial aid information based upon U.S. Department of Education approved methods. 
  4. Assist students in identifying sources of financial aid by providing access to sources of financial aid, including grants, loans and scholarships.
  5. Assist the Associate Campus Dean in developing sources of scholarship funds by providing timely assistance when requested.
  6. Serve on the campus scholarship committee which selects scholarship recipients and awards scholarships on the basis of available funds and awards criteria.
  7. Set up and maintain completed financial aid files in timely manner without delays to student awards.
  8. Advise students with repayment of loans by maintaining contacts with collections office in Plainview and San Antonio.
  9. Assist with registration by providing financial aid counseling and assist with registration during four registrations.
  10. Assist with two graduations each year.
  11. Prepare yearly objectives and be able to provide this information as requested.
  12. Assist with updating of this positions job description as requested.
  13. Work late afternoons and early evenings to accommodate student needs and faculty needs. Occasional Saturday work may also be required. 

The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by Financial Aid and Business Office Manager.



  1. Bachelor’s Degree in Business or related field is required.
  2. Master’s Degree in Business or related field is preferred.

Experience and Knowledge:

  1. One (1) year of office related experience is required.
  2. Financial Aid experience is preferred.
  3. Knowledge of financial aid policies and procedures is preferred.
  4. Knowledge of the academic requirements for completing degrees at a four-year educational institution is also required.
  5. Knowledge of resources needed to complete university degrees is also essential.
  6. Must enjoy the mission of integrating faith and knowledge at Wayland Baptist University.

Skills and Abilities:

  1. Must possess good computer skills with Microsoft Word, Excel, Access and PowerPoint experience.
  2. Must possess a working knowledge of the University Power Campus program.
  3. Must possess good verbal and written skills plus good listening skills.
  4. Must be detail-oriented, be exact and accurate, pay very close attention to detailed and have good organizational skills.
  5. Ability to understand and interpret personnel policies and procedures.
  6. Ability to be flexible, prioritize and available to work extended hours as needed.
  7. Ability to follow directions and work cooperatively with others.
  8. Must be service orientation with the ability to actively looks for ways to help people and solve their problems.

Physical Demands & Working Conditions:

Employee must be able to work as a team player, work indoors and in an environmentally controlled office area with florescent lighting and on occasion work outdoors.


Employment is subject to an introductory period to monitor employee performance.   If hired, the prospective employee must present documentation within three (3) days of hire date to establish their identity and employment eligibility as required by United States Citizenship and Immigration Services (USCIS).  Employee must be able to travel.  Must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license.  Must have and maintain a satisfactory driver’s record. The candidate for employment will be subject to a background check and may be requested to take a drug test.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Act of 1990.