Academic Advisor/Financial Aid Advisor

LOCATION: Wayland Baptist University (WBU) – Anchorage Campus, Parkside 

SUPERVISED BY: Campus Executive Director/Dean 

POSITION CLASSIFICATION: Exempt 

POSITIONS SUPERVISED BY: None 

GENERAL RESPONSIBILITIES: The Academic Advisor provides competent academic advising for undergraduate and graduate students at the Parkside location                                                                                                                                                               

SPECIFIC TASKS AND DUTIES: 

  1. Advise students regarding WBU academic programs.
  2. Prepare preliminary and official degree plans from evaluations of previous military and academic credit.
  3. Advise students regarding courses needed to apply toward their degree plans.
  4. Register students for classes. Process paperwork for adds, drops, and withdrawals.
  5. Coordinate and direct graduation ceremonies for WBU.
  6. Attend public relations and recruiting events.
  7. Assist with administrative tasks as requested.
  8. Advise students regarding all aspects of and requirements for Financial Aid including Federal Student Aid, Alaska Student Loan, and Institutional Scholarships, and Spouse TA.
  9. Process and maintain financial aid files.
  10. Regular batch mail and/or electronic data processing to campus of financial aid materials.
  11. Communicate with financial aid office in Plainview, Texas regarding application and award of financial aid.
  12. Track progress of financial aid including contacting students and other schools for additional documentation.
  13. Coordinate, Disburse Alaska Student Loans. Maintain accurate files for Alaska Student Loan Audits.
  14. Serve as certifying official for Veterans Administration and coordinate/process VA re-authorization applications.
  15. Assist in front office in answering telephone, assisting students at the front desk, filing of registrations, grades, etc.
  16. Must be computer proficient, including Microsoft Office. Must be able to learn WBU’s institutional software package.

The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by their supervisor.

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree in ­business, counseling or related field.

Experience and Knowledge:

  1. Experience advising students in an academic setting preferred.
  2. Principles, methods, and procedures for career counseling and guidance.

Skills and Abilities:

  1. Must be people-service centered.
  2. Possess strong administrative skills.
  3. Ability to juggle multiple tasks is essential.
  4. Demonstrate commitment to the mission of the university.
  5. Possess good PC skills and experience in word processing (Word/WordPerfect), spreadsheet (Excel/Lotus), database (Access/Dbase), and PowerPoint.
  6. Possess good communication skills but verbal and written skills plus good listening skills.
  7. Possess good organizational skills and must be detail oriented.
  8. Understand and interpret personnel policies and procedures.
  9. Prioritize tasks. Flexible and available to work extended hours as needed.
  10. Ability to follow directions and work cooperatively with others.

CONDITIONS OF EMPLOYMENT:

Employment is subject to an introductory period to monitor employee performance.   If hired, the prospective employee must present documentation within three (3) days of hire date to establish their identity and employment eligibility as required by Immigration and Naturalization Services.  Employee must be able to travel.  Must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license.  Must have and maintain a satisfactory driver’s record.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Act of 1990.