Academic Advisor - Part-Time

LOCATION: Wayland Baptist University – Sierra Vista Campus - Tucson Site 

SUPERVISED BY: Site Coordinator 

POSITION CLASSIFICATION: Non-Exempt – Part-Time 

POSITIONS SUPERVISED: None 

GENERAL RESPONSIBILITIES:  The Academic Advisor serves all Admissions Office functions on the Tucson sites of the Sierra Vista Campus.  This includes both recruitment and counseling functions.  Provides personal assistance to students regarding degree plan and program requirements. Obtains information from all relevant sources. Analyzing information provided by students to evaluate and help students choose the best solution. Translates or explains information on degree plan requirements and school policies. Communicates with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail. Provides guidance and expert advice on degree plans and policies and procedures to management or other groups on technical, systems, or process-related topics. 

SPECIFIC TASKS AND DUTIES: 

  1. Treat others as you want to be treated
  2. Advise individuals to help them understand their educational options
  3. Advise students regarding educational issues such as course and program selection, class scheduling, school adjustment, study habits, and career planning
  4. Address community groups, faculty, and staff members to explain available services; marketing
  5. Assess needs for assistance such as financial aid, or additional education, and refer clients to the appropriate services, such as the Student Accounts Advisor
  6. Compile and study occupational, educational, and economic information to assist students in determining and carrying out educational objectives
  7. Conduct follow-up interviews with students to determine if their needs have been met
  8. Provide first back up concerning Registrar functions
  9. Enforce all administration policies and rules governing students
  10. Assist the Campus Dean and back up the Office Staff to meet the needs of the Tucson sites
  11. Coordinates faculty, staff and student base installation access for approval with Security Personnel
  12. Assist with graduation accurately and without delay
  13. Reviewing, creating and updating brochures and forms. This is a shared responsibility with the  Office Manager
  14. Ensuring the whiteboards, classrooms and offices present a clean work and study environment. This is a shared responsibility with the Office Manager

The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by the Site Coordinator.

MINIMUM QUALIFICATIONS:

Education, Certification and License:

Bachelor’s Degree in a related field is preferred.

Experience and Knowledge:

  1. Experience advising students in an academic setting preferred
  2. Principles, methods, and procedures for career counseling and guidance
  3. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
  4. Knowledge of academic degree plans and requirements
  5. Administrative experience in a customer setting

Skills and Abilities:

  1. Demonstrate commitment to the mission of the university
  2. An in-depth understanding of and commitment to the team “and” servant leadership concept
  3. Effective communication skills, listening and talking to convey information effectively
  4. Taking initiative and actively looking for ways to assist others
  5. Logical thinking skills identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems 
  6. Detail oriented and possess strong administrative skills 
  7. Excellent manager of time and ability to prioritize and multi-task
  8. Customer Service oriented
  9. Possess strong computer skills
  10. Flexible and available to work extended hours as needed
  11. Ability to lift heavy items as necessary
  12. Ability to follow directions

CONDITIONS OF EMPLOYMENT:

Employment is subject to an introductory period to monitor employee performance.   If hired, the prospective employee must present documentation within three (3) days of hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE).  Employee must be able and willing to travel.  Must be able to operate a licensed motor vehicle and possess a valid state driver’s license or have access to reliable transportation.  Must have and maintain a satisfactory driver’s record.

Wayland Baptist University does not illegally discriminate in employment opportunities or practices on the basis of race, color, sex, national or ethnic origin, age, disability, or genetic information. Under federal law, the university may discriminate on the basis of religion in order to fulfill its mission and purposes.