ceremony process

 

THERE WILL BE NO REHEARSAL FOR COMMENCEMENT, so it is very important that you study the following graduation procedures carefully so that you will move through the event with poise.

1.  The graduation commencement exercise will be held at 7:00 PM on Friday, January 9, 2015 at Calvary Baptist Church which is located at 5301 82nd, Lubbock, TX 79424.  A light reception will immediately follow the ceremony.  It will end at approximately 9:00 PM.

2.  All graduating seniors will be properly robed for the ceremony.  Men will wear black shoes, dark trousers, light shirts and ties.  Ladies will wear black shoes, dark skirts and light shirts, or dark dresses.  The caps and gowns are ordered from the information students provide on the graduation application.  You will be notified when the caps and gowns arrive, and they will be available for pick up at the Lubbock Campus from Sarah Fred.  Please pick up your cap and gown prior to graduation and have it prepared for the ceremony.  The white collar needs to be affixed to the gown (unless you are wearing a white, collared shirt) and the gown needs to be pressed.

3.  Students will arrive at Calvary Baptist Church and assemble at 6:00 PM.  Students will dress in their regalia and be briefed on the protocol of the commencement exercise.  Students graduating with the master’s degree will wear the traditional cap and gown with the tassel on the LEFT SIDE of the cap and lay your hood over your LEFT ARM.   Students graduating with the bachelor’s degree and/or associate’s degree will wear the traditional cap and gown with the tassel on the RIGHT SIDE of the cap.  There will be several Wayland faculty members acting as Marshalls to help direct you through the ceremony.

4.  Once robed in regalia, graduates will find their names on the chairs provided and have a seat.  These chairs are arranged in groups for the ceremonial presentation according to the students’ highest level of earned degree:  Master’s, Bachelor’s, and Associate’s.  Approximately 15 minutes before the ceremony, final instructions will be given and your name will be called to confirm attendance.  Latin honor designations will be awarded at this time. 

5.  Promptly at 7:00 PM, the Marshalls will lead the students in the march to the auditorium.  As you enter, please maintain a distance of approximately three feet between you and the individual before you until you have reached the seating area.  You will also maintain this distance during the recessional until you have left the auditorium.  A Marshall will direct you into the proper seating rows.

6.  After entering your seating area, remain standing until the invocation and salute to the colors are completed.  Men will remove their caps while ladies will continue to wear their caps during the periods of prayer.  The audience will also be standing, so we will give directions from the stage to be seated immediately following the invocation.

7.   At the direction of the Vice President at the appointed time, you will rise as a group for the “Presentation of Candidates for Degree.”  You will remain standing as the President confers the degree.  He will direct you to be seated at the conclusion of this part of the ceremonies.

8.   Immediately after conferring the degrees, the diploma folder will be presented to each graduate.  At the direction of the Vice President from the platform, the Marshalls at each end of the row will motion for the first row of graduates to stand and follow the designated path toward the stage until the first graduate reaches the stage area.  Students graduating with the master’s degree will enter the stage as your name is called and walk to the University representatives who are hooding the candidates.  After being hooded, you will walk to the President who will congratulate you, give you the diploma folder, and have your picture taken. You should proceed across the stage and follow the designated path to return to your seat.  Students graduating with the bachelor’s degree and/or associate’s degree will enter the stage as your name is called and walk to the President who will congratulate you, give you the diploma folder, and have your picture taken. You should proceed across the stage and follow the designated path to return to your seat.  There will be Marshalls to direct you to the stage and return you to your seat. 

9.   After the degree is conferred and everyone has returned to the seating area, the graduates, as a group, will change the tassel on their caps from the right side to the LEFT SIDE.  Students graduating with the Master’s degree will already be wearing their tassels on the left side.

10.   At the conclusion of the ceremony, graduates will be led from the auditorium by the Marshalls, following the faculty.  The President will lead the Faculty line-of-march for both the Processional and Recessional.

11.  The Marshalls will lead the graduates back into the auditorium following the ceremony to pose for the graduating class picture. 

12.   Actual diplomas and official transcripts will be given to the graduates separate from the folder given during the ceremony and distributed in the robing area by the Wayland staff after graduates return from taking the group picture in the auditorium.

13.    A light reception will immediately follow the ceremony.  You are welcome to stay and celebrate your achievements with your family, friends, staff, and faculty members while enjoying the refreshments.

Please note that you may want to leave any personal items with family members as there will not be a place to secure your belongings in the church.

 

Receiving your Diploma

Diploma packets will be distributed immediately after the ceremony at the designated pick up area.  (The diploma cover you receive during the ceremony is an empty diploma cover).  The diploma packet will include one diploma per degree granted, a complimentary transcript, and alumni services information.  Students graduating with two degrees will receive an additional diploma cover for the additional degree.  Diplomas will be mailed to students who are graduating in absentia.

Photographs

If you would like individual pictures taken, Mark McCall Photography will be set up in the staging area to take pictures both before and after the ceremony. Packages, prices, and order forms will be available at his booth. 

If you have any questions, you may contact

Mark McCall

806-783-3003

mmphotography@suddenlink.net.