aDMINISTRATIVE ASSISTANT (S643)

POSTING DATE: June 17, 2014
LOCATION:

Wayland Baptist University - Plainview Campus

SCHOOL:

Education

SUPERVISED BY:

Dean, School of Education

RESPONSIBILITIES:

The Administrative Assistant assists with maintaining School of Education financial records. Additional duties include processing divisional data; faculty, student, and new student records; degree plan profiles and advising materials; oversight of School Office; greet visitors; assisting faculty and students; maintain phone lines; assist chair in preparing routine and special reports; assist in preparing course schedules; and organizing special projects as assigned.

SPECIFIC TASKS
AND DUTIES:

1.   Assist with school financial records.

2.   Maintain faculty, student and new student records.

3.   Maintain various office files.(Faculty documents, student records, advising materials, etc.)

4.  Process or develop documents, reports, spreadsheets, databases, etc. as necessary.

5. Oversee basic operations of school office with minimal or no supervision.

6. Maintain school phone lines tactfully and courteously and process calls to appropriate faculty/staff members as necessary.

7. Greet visitors and prospective students in a tactful and courteous Manner.

8.   Assist with registration as needed (possibly working on Saturday as required for summer registration).

9.   Assist with preparation of annual school reports.

10.  Assist with special projects as assigned.

11.  Assist school faculty with select curriculum related activities.

12.  Train and supervise student employees.

13.  Assist in maintaining data for TEA audit.

14.  Assist school faculty with select curriculum related activities (textbook orders, photocopying, etc.)

 

The above statements are not a complete list of responsibilities and duties performed by employees in this position. Employee may perform other related duties as assigned by the Dean, School of Education.

QUALIFICATIONS: A commitment of Christian Higher education and in agreement with the purposes and philosophy of Christian higher education as promoted by the Baptist General Convention of Texas in general and Wayland Baptist University in particular.
Education, Certification and License:

1.  High School degree or equivalent required.

2.  Bachelor’s Degree is preferred.

 

Experience & Knowledge:

1.   Past office-related experience.

2.   Past experience maintaining financial records.

3.   Ability to apply Christian principles in the workplace.

Skills & Abilities:

1.   Must have excellent verbal and written communication skills.

2.   Must have computer skills and be willing to acquire additional skills as necessary.

3.   Must have excellent time-management skills.

4.   Must be able to complete a variety of tasks simultaneously and work within a flexible framework.

5.  Must be able to work within the education management and faculty/staff “team” and understand and apply the concept of “servant leadership” as it applies to the School of Education and Wayland Baptist University.

Additional Requirements:

Must have no delinquent or defaulted Student Loans.  A credit check may be conducted to insure the requirement is met.

THE UNIVERSITY: Wayland Baptist University is a four-year liberal arts university. The institution is affiliated with the Baptist General Convention of Texas. The Wayland Baptist University System is comprised of the Plainview campus, which is predominately a residential campus, twelve external campuses, and the Virtual Campus offering courses in a broad range of academic areas.
APPLICATION PROCEDURE:

Applications may be submitted online or you may download it from the top of this web page by clicking on Application for Employment.

Interested individuals MUST submit the following information:

1. Letter of Interest

2. Completed University Application of Employment with Faith Statement (Link to Application Below)

https://www2.wbu.edu/jobapp/empapp.aspx

3. Current Resume

4. List of Current References

Please send this information to:

Ron Appling, Director of Human Resources

Wayland Baptist University

1900 W. 7th Street, CMB #1274
Plainview, TX 79072
Phone: (806) 291-3451
Fax: (806) 291-1981

Email: applingr@wbu.edu

APPLICATION DEADLINE:

Position Open Until Filled

Wayland Baptist University does not illegally discriminate in employment opportunities or practices on the basis of race, color, sex, national or ethnic origin, age, disability, or genetic information. Under federal law, the university may discriminate on the basis of religion in order to fulfill its mission and purposes.