ADMINISTRATIVE ASSITANT (S596)
POSTING DATE: October 10, 2013
LOCATION:

Wayland Baptist University - Sierra Vista Campus

OFFICE: Landmark
SUPERVISED BY:

Executive Director/Campus Dean

RESPONSIBILITIES:

The Administrative Assistant assists with processing registration records, faculty records applications and other student records, maintains and sets up files for new students, greets visitors, forwards telephone messages, inputs data related to student applications and degree plans, assists in developing and maintaining data reports and  follows up on incomplete files.  This person also assists with registrations and graduations.

SPECIFIC TASKS
AND DUTIES:

1. Assist with faculty records, registration records, student grades and other assigned tasks in timely and accurate manner.

2.  Assists the campus financial aid office as a backup VA benefits and federal financial aid specialist.

3.  Accurately input student records data.

4.  Follow up with students on incomplete files which must be completed before end of first term of enrollment.

5.  Maintain existing files and make them readily available to staff.

6.  Take incoming phone calls tactfully and courteously process these call to the appropriate staff/ faculty member.

7.  Tactfully greet students, prospective students and refer to the appropriate staff/faculty in a courteous manner.

8.  Assist with registrations which would include performing related assignments accurately and without delay.

9.  Assist with graduations which would include performing related assignments accurately and without delay.

10.  Prepare yearly objectives in a timely manner.

11.  Assist with updating this position’s job description as required.

12.  Work late afternoons and early evenings to accommodate student needs and faculty needs.  Occasional Saturday work may also be required.

13.  Travel may be required as determined by the Dean.

       

The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by the Executive Director/Campus Dean.

QUALIFICATIONS: A commitment of Christian Higher education and in agreement with the purposes and philosophy of Christian higher education as promoted by the Baptist General Convention of Texas in general and Wayland Baptist University in particular.
Education, Certification and Licence:

Bachelor Degree is preferred.

Experience & Knowledge:

1.  One (1) year of office related experience.  

2.  Knowledge of how to apply Christian principles in the work place is also required.

Skills & Abilities:

1.  Must have excellent verbal and written communication skills. 

2.  An in-depth understanding of, and commitment to, the “team” and “servant leadership” concepts is essential to advancing the Sierra Vista Campus mission. 

3.  Excellent computer skills are required. 

4.  Must be an excellent manager of time.

Additional Requirements:

Must have no delinquent or defaulted Student Loans.  A credit check may be conducted to insure the requirement is met.

THE UNIVERSITY: Wayland Baptist University is a four-year liberal arts university. The institution is affiliated with the Baptist General Convention of Texas. The Wayland Baptist University System is comprised of the Plainview campus, which is predominately a residential campus, twelve external campuses, and the Virtual Campus offering courses in a broad range of academic areas.
APPLICATION PROCEDURE:

Applications may be submitted online or you may download it from the top of this web page by clicking on Application for Employment.

Interested individuals MUST submit the following information:

1. Letter of Interest

2. Completed University Application of Employment with Faith Statement (Link to Application Below)

https://www2.wbu.edu/jobapp/empapp.aspx

3. Current Resume

4. List of Current References

Please send this information to:

Dr. Glenn Simmons, Executive Director/Campus Dean

Wayland Baptist University - Sierra Vista

400 W. Fry Blvd., Suite #14
Sierra Vista, AZ 85635
Phone (520) 459-1610

Email: simmonsg@wbu.edu

APPLICATION DEADLINE:

Position will remain open until filled.

Wayland Baptist University does not illegally discriminate in employment opportunities or practices on the basis of race, color, sex, national or ethnic origin, age, disability, or genetic information. Under federal law, the university may discriminate on the basis of religion in order to fulfill its mission and purposes.