POSTING DATE: August 21, 2013

Wayland Baptist University - San Antonio Campus

OFFICE: Main Campus

Assistant Executive Director/Campus Dean


The Bookstore Manager supervises, manages and coordinates activities of workers engaged in clerical or administrative support activities to fulfill the Book Store operations. Plans, prepares, and revises work schedules and duty assignments according to budget allotments, customer needs, problems, work-loads, and statistical forecasts. Verifies completeness and accuracy of subordinates' work, computations, and records. Interviews, selects, and makes recommendations regarding hiring and discharging employees. Oversees, coordinates, or performs activities associated with correspondence with the Plainview campus. Evaluates subordinate job performance and conformance to regulations, and recommends appropriate personnel action. Consults with supervisor and other personnel to resolve problems, such as equipment performance, output quality, and work schedules. Trains employees in work and safety procedures and company policies. Analyzes financial activities of the Book Store and assists in planning and executing budgets.


1.  Coordinates the work and activities of others - gets members of the team to work together to accomplish tasks.

2.  Develops and implements policies and procedures for the general operation of the Book Store.

3.  Researches and oversees the ordering of instructional materials for faculty, to include maintaining the database and resolving issues.

4.  Researches and oversees the ordering of supplies and general merchandise to fulfill the needs of students, staff and instructors.

5. Liaison with publishers and suppliers regarding invoices concerning charges, shortages and credit memos.

6.  Supervises the receipt, unpacking, inventorying, cleaning when necessary, labeling and re-labeling, stocking of shelves of large shipments of books and materials.

7. Supervises the packing, labeling, inventorying and shipping of books and other merchandise to publishers and the Plainview book store.

8.  Responsible for reports, money, deposits, and accountability in excess of $100,000 per academic term, four times a year.

9. Coordinates with military counselors on book lists, pricing, and book buy-back.

10.  Provides support to outside campus activities such as the Council on Military Education in Texas and the South (COMETS) and recruiting student activities.

11. Maintains displays of merchandise.

12. Guides, directs, and motivates subordinates - provides guidance and direction to subordinates, including setting performance standards and monitoring performance.

13. Obtains information - observes, receives, and otherwise manages necessary information from all relevant sources.

14. Establishes and maintains interpersonal relationships - develops constructive and cooperative working relationships with subordinates, peers and supervisors, and maintains them over time.

15.  Performs administrative activities – directs the day-to-day administrative tasks such as maintaining information files and processing paperwork.

16. Coaches and develops subordinates - identifies developmental needs of others and coaches, mentors, or otherwise helps others to improve knowledge, skills or abilities.

17.  Organizes, plans and prioritizes work for subordinates - develops specific goals and plans to prioritize, organize, and accomplish assigned responsibilities.

18.  Documenting/recording information – supervises the data entry, transcribing, recording, storing, or maintaining information in written or electronic form.

19.  Staffing - recruits, interviews, selects, recommends hiring, and promoting employees in the Book Store.

20. Communicates effectively with supervisors, peers, or subordinates – provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

21.  Provides the necessary staffing to support registration and graduation.

22.  Works in a cross-functional team capacity to develop, coordinate and implement the registration schedule.

The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by the Assistant Executive Director/Campus Dean.

QUALIFICATIONS: A commitment of Christian Higher education and in agreement with the purposes and philosophy of Christian higher education as promoted by the Baptist General Convention of Texas in general and Wayland Baptist University in particular.
Education, Certification and Licence:

1.  High School Diploma or GED required with emphasis on office management/office skills desired.

2.  Bachelor’s degree in business or related skills highly desired.

Experience & Knowledge:

1.  Experience in retail, preferably in a bookstore operation.

2.  A deep commitment to Christian Higher Education and agreement with the purposes and philosophy of higher education as promoted by the Baptist General Convention of Texas in general and WBU in particular. 

3.  An understanding of and commitment to work with educational programs related to churches, businesses, industries, and the military.

4.  Experience in the area of management and supervising staff.

Skills & Abilities:

1.  Must possess good computer skills with Microsoft Word, Excel, Access and PowerPoint experience.

2.  Must possess a working knowledge of the University Power Campus program.

3.  Must possess good verbal and written skills plus good listening skills.

4.  Must be detail-oriented and have good organizational skills.

5. Ability to understand and interpret personnel policies and procedures.

6.  Ability to be flexible, prioritize and available to work extended hours as needed.

7.  Ability to follow directions and work cooperatively with others.

8.  Service orientation – actively looks for ways to help people and solve their problems.

Additional Requirements:

Must have no delinquent or defaulted Student Loans.  A credit check may be conducted to insure the requirement is met.

THE UNIVERSITY: Wayland Baptist University is a four-year liberal arts university. The institution is affiliated with the Baptist General Convention of Texas. The Wayland Baptist University System is comprised of the Plainview campus, which is predominately a residential campus, twelve external campuses, and the Virtual Campus offering courses in a broad range of academic areas.

Applications may be submitted online or you may download it from the top of this web page by clicking on Application for Employment.

Interested individuals MUST submit the following information:

1. Letter of Interest

2. Completed University Application of Employment with Faith Statement (Link to Application Below)

3. Current Resume

4. List of Current References

Please send this information to:

Dr. James Antenen, Executive Director/Campus Dean

Wayland Baptist University - San Antonio Campus
11550 IH 35 North
San Antonio, TX 78233
Phone: (210) 826-7695
Fax: (210) 826-5699


Position will remain open until filled.

Wayland Baptist University does not illegally discriminate in employment opportunities or practices on the basis of race, color, sex, national or ethnic origin, age, disability, or genetic information. Under federal law, the university may discriminate on the basis of religion in order to fulfill its mission and purposes.