administrative ASSISTANT (S307) (Part-Time)

POSTING DATE:
March 1, 2010
LOCATION:

Wayland Baptist University –

Albuquerque Campus

 SUPERVISED BY: Executive Director/Campus Dean
RESPONSIBILITIES:

The Administrative ASSISTANT assists with selling, posting records, and maintaining inventory control of the Albuquerque bookstore, processing registration records, faculty records, applications and other student records, sets up and maintains files for new students, greets visitors, forwards telephone messages, inputs data related to student applications and degree plans, assists in developing and maintaining data reports and follows up on incomplete files.  This person also assists with registrations and graduations.

SPECIFIC TASKS

AND DUTIES:

1. Responsible for the purchase and sale of all textbooks, supplies and WBU merchandise, posting of all records related to, and maintaining inventory control of the Albuquerque bookstore and all other duties required by the Bookstore Procedures Manual.

2. Assists with faculty records, registration records, student grades and other assigned tasks in timely and accurate manner.

3. Accurately inputs student records data.

4. Follows up with students on incomplete files which must be completed before end of first term of enrollment.

5. Assists in maintaining existing student and faculty files and makes them readily available to staff.

6. Takes incoming phone calls tactfully and courteously processes these calls to the appropriate staff/ faculty member.

7. Tactfully greets current and prospective students and refers them to the appropriate staff/faculty in a courteous manner.

8. Assists with registrations which would include performing related assignments accurately and without delay.

9. Assist with graduations which would include performing related assignments accurately and without delay.

10. Prepares annual objectives related to the job in a timely manner.

11. Assists with updating this position’s job description as required.

12. Work-hours to be determined by campus dean such that the position will accommodate student needs and faculty needs; occasional Saturday work may also be required.

The above statements are not a complete list of all responsibilities and duties performed by employees in this job.  Employee may perform other related duties as assigned by the Executive Director/Campus Dean or his/her designee.

 

QUALIFICATIONS:
A personal statement of Christian faith consistent with WBU’s Christian mission.
Academic:

Bachelor’s Degree is preferred.

    Experience &  Knowledge:

1. One (1) year of office related experience.  

2. Knowledge of how to apply Christian principles in the work place is also required.

Skills & Abilities:

1. Must have excellent verbal and written communication skills. 

2. An in-depth understanding of, and commitment to, the “team” and “servant leadership” concepts is essential to advancing the Albuquerque Campus mission. 

3. Excellent computer skills are required. 

4. Must be an excellent manager of time.

     Additional Requirements:
Must be able to pass background check which may include Credit Check.
THE UNIVERSITY:
Wayland Baptist University is a four-year liberal arts university.  The institution is affiliated with the Baptist General Convention of Texas. The Wayland Baptist University System is comprised of the Plainview campus, which is predominately a residential campus, twelve external campuses, and the Virtual Campus offering courses in all academic areas.

APPLICATION

PROCEDURE:

Applications may be downloaded from

the top of this web page by clicking on

Application for Employment.  

 

Interested individuals MUST submit the following information:

 

1. Letter of Interest

 

2. Completed University Application of

Employment with Faith Statement

 

3. Current Resume

 

4. List of Current References

 

Please send this information to:

Dr. Ben Craver,

Executive Director/Campus Dean

Wayland Baptist University - Albuquerque

5325 Wyoming NE

Albuquerque, NM 87109

Phone: (505) 323-9282

Fax: (505) 294-9282

Email: craverb@wbu.edu

APPLICATION

DEADLINE:

Position will remain open until a qualified candidate is selected.

Wayland Baptist University does not unlawfully discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or any other characteristic protected by law.