ADMINISTRATIVE assistant (S211)

(Starting Date: July 1, 2008)

POSTING DATE:

April 29, 2008

LOCATION:

Wayland Baptist University (WBU) – Plainview Campus

OFFICE:
School of Music, Harral Fine Arts Center

 SUPERVISED BY:
Dean, School of Music

RESPONSIBILITIES:

The Administrative Assistant assists with maintaining School of Music financial records. Additional duties include organization of student and faculty records; participation in publicity initiatives; processing routine   and special reports; and oversight of School of Music Office including maintaining phone line, greeting visitors, assisting faculty and students, and organizing special projects as assigned.

SPECIFIC TASKS

          AND DUTIES:

1.   Assist with School of Music financial records.

2.   Maintain faculty, student and new student records.

3.   Maintain advising materials and assist with registration.

4.   Assist with creation of publicity documents, mailers, posters and newsletters.

5.   Maintain address data bases and process bulk mailings.

6.   Assist with preparation of routine and special reports.

7.   Oversee School of Music Office.

8.   Maintain phone line tactfully and courteously and process calls to appropriate faculty/staff as necessary.     

9.   Greet visitors and prospective students in a tactful and courteous manner.

10.   Assist faculty and students with select curriculum-related activities as directed by the Dean.

11.   Assist with special projects as assigned.

The above statements are not a complete list of responsibilities and duties performed by employee in this position. Employee may perform other related duties as assigned by the Dean.

QUALIFICATIONS:

Academic:

 Bachelor’s Degree is preferred.
    Experience &  Knowledge:

1.   Past office-related experience.

2.  Past experience maintaining financial records.

Skills & Abilities:

1. Must know or be willing to learn multiple computer and software applications.

2. Must have excellent written and verbal communication skills.

3. Must have excellent time-management skills.

4. Must be self-motivated and have the ability to think critically.

5. Must be able to complete a variety of tasks simultaneously and work within a flexible framework.

6. Must be able to work within the School of Music faculty/staff “team” and understand and apply the concept of “servant leadership” as it applies to the School of Music and Wayland Baptist University.

     Additional Requirements:

Must be able to pass required Background Checks, which may include a Credit Check.

THE UNIVERSITY:

Wayland Baptist University is a four-year liberal arts university.  The institution is affiliated with the Baptist General Convention of Texas. The Wayland Baptist University System is comprised of the Plainview campus, which is predominately a residential campus, twelve external campuses, and the Virtual Campus offering courses in all academic areas.

APPLICATION

PROCEDURE:

Applications may be downloaded from the top of this web page by clicking on Application for Employment.  

Interested individuals MUST submit the following information in order to receive full consideration:

1. Letter of Interest

2. Completed Application for Employment with statement consistent with WBU’s Christian mission.

3. Current Resume

4. List of Three Current References to:

Ron Appling,

Director of Human Resources

Wayland Baptist University

1900 W. 7th Street, CMB #689

Plainview, TX 79072

Phone: (806) 291-3451

Fax: (806) 291-1981

Email: applingr@wbu.edu

APPLICATION

DEADLINE:

Position will remain open until a qualified candidate is selected.

Wayland Baptist University does not unlawfully discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or any other characteristic protected by law.