Course Changes, Drops and Withdrawals


Change of Schedule - Course(s) may be added to or dropped from a student's schedule
during the time specified in the official university calendar. For the Plainview campus,
schedule changes must be approved by the registrar or the provost/academic vice president, the student's advisor, and the instructor(s) concerned. For external campuses, the campus dean or an approved counselor must approve schedule changes. Other regulations related to adding or dropping a course follow:

Adding a Course - To add a course, a student must obtain a Change of Program
form from the Office of the Registrar or the campus dean. The student's advisor and the course instructor must sign this form. If these persons are not available, the Vice President for Academic Services/Graduate Studies may sign the form. There is no charge for adding a course. Under no circumstance may a course be added after the end of late registration as indicated in the official University calendar.

Dropping a Course - To drop a course, a student must obtain a Change of
Program form from the Office of the Registrar or the campus dean. This form must be signed by the student's advisor and the course instructor. If these are not available, the form may be signed by the provost/academic vice president. There is no charge for courses dropped as a result of changes in the university course schedule, the request of the student's advisor, or during the regular registration period. Otherwise, a fee of $10 will be charged for each course dropped. A student may drop a course without record through the date indicated in the official calendar for Last Day to Drop Without Record. For courses dropped after that date, the student may receive a W, indicating withdrawal, by dropping the course prior to the Last Day to Drop or Withdraw With a W as indicated in the official calendar.

Students dropping a course after the Last Day to Drop or Withdraw With a W may receive
a WP or WF by dropping the course prior to the Last Day to Drop or Withdraw With a WP or
WF as indicated in the official calendar. Students dropping courses after that date will receive the grade assigned by the course instructor. A student is officially dropped from a course only after the Change of Program form has been signed by the registrar or the provost/academic vice president, presented to the Business Office, and all necessary fees paid. Failure to file the Change of Program form can result in a grade of F in courses affected.

Withdrawal from the University - (Withdrawing from the University is Graduate Policies, Procedures and Programs defined as "dropping all courses in which currently enrolled.") A student who finds it necessary to withdraw from the University must file a Withdrawal Form in the Office of the Registrar or with the campus dean by the Last Day to Officially Drop or Withdraw as indicated in the official university calendar. Failure to file this form may result in grades of F in courses then in progress.

A student may withdraw without record through the date indicated in the official calendar
for Last Day to Drop Without Record. For courses dropped after that date, the student may
receive a W, indicating withdrawal, by withdrawing prior to the Last Day to Drop or Withdraw With a W as indicated in the official calendar. A student withdrawing after the Last Day to Drop or Withdraw With a W may receive a WP or WF by withdrawing prior to the Last Day to Drop or Withdraw With a WP or WF as indicated in the official calendar. A student withdrawing after that date will receive a grade assigned by the course instructor. A student who withdraws from the university according to the procedures stipulated will be allowed a grace period of two working days to rescind the withdrawal. Reinstatement is allowed only during regular class days. Therefore, final examination days and days thereafter are specifically excluded.

Students enrolled on the Plainview campus who withdraw from the university must have
a "Withdrawal Card" appropriately completed with all required signatures. The external campus dean will approve the Withdrawal Card for a student enrolled on one of the external campuses. Withdrawal Cards, duly signed, must be submitted to the Office of the Registrar or the campus dean. To receive a refund and/or a transcript, all accounts in the Business Office must be paid.

Administrative Withdrawal from the University - A student who fails to
comply with University regulations may be required to withdraw after university review. In
such a case, a W will be assigned for all courses currently in progress. This action will be posted to the permanent record and a statement retained in the academic file.

Auditing Courses- A student may attend classes for a graduate course without receiving
credit if he or she completes a Graduate Application for Admission at the time of registration, provides a copy of the latest official transcript with a degree posted, and has the permission of both the instructor of the course and either the executive director and dean of the campus or the dean of the school in which the course is offered. A fee of one-third tuition in addition to all course fees is required.

No credit is awarded and no record of the student's attendance is maintained. Audits are on a space available basis and no refund will be given if the course is dropped. Under no circumstance may an audit be converted to credit.

Incomplete or In-Progress Work - The grade of incomplete (I) is granted only in exceptional circumstances and requires the instructor to file the correct form signed by the student with the provost/academic vice president. An outline of the work to be completed and the time span (in no case longer than one regular academic term) allowable for the work's completion must be included in the form. In no case may repetition of the course be assigned as work to be completed. The grade of IP (in progress) will be assigned to a course indicating that at the conclusion of the term the course was still in progress. If the work has not been completed at the end of the specified time, the "I" will be changed to an F. A student will not be cleared for graduation until all incomplete grades have been eliminated.

Petition for Course Substitution - Under certain circumstances, substitutions for
required courses may be necessary and appropriate. The student must have approval from thegraduate advisor prior to initiating a course substitution. To initiate a course substitution, the student should complete and sign the course substitution form, which must then be approved by the school dean and provost/academic vice president. Substitutions for core courses are not allowed. Under certain circumstances, up to six hours of substitutions may be allowed in the M.Ed. core. The Graduate Council must approve such substitutions. The School of Education chair may recommend substitutions for required courses for teacher certification, if allowable under state certification policies. The form to petition for course substitutions is available in the offices of school deans or the provost/academic vice president.

Repetition of a Course - A graduate student may repeat once any course taken at the
University. All grades received will remain on the transcript, but only the second grade will be used to calculate the cumulative GPA. A course may be repeated for multiple credit toward graduation only when so designated in the catalog course description and approved by the graduate advisor and academic school chairs. In cases where this regulation is violated, only the last effort will be calculated into the GPA.

Graduate Student toll free number: 1-877-844-4544
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