HOW TO ENTER GRADES FOR STUDENTS IN IQ WEB
June 20, 2006
The following instructions explain on how to enter grades using the Grading feature in IQ Web.
1. Start Internet Explorer on your computer.
2.
Go to
3. On the left-hand side of the web site, you will see buttons for different links. Click on the button for IQ Web Access.
4.
The following screen will appear. Click on the Login button to access the Log in screen for IQ Web. If you do not already have a Login for IQ
Web, click on Request Access to create an account. (You will need to know your PowerCampus ID (Faculty)
number to create an account. (This is
the same number you use to login to Blackboard). If needed, see the instructions on how to
create an IQ Web Account in Appendix A. If you still need help with this, call
Extension (806) 291-3557 for assistance.)
5.
The following screen should appear after you select to
Log in to IQ Web.
6. Type in your Login ID and Password in the appropriate boxes. (Remember that most of you setup your Login and Password to be the same as those you use to login to your computer at your desk.) Click the Sign In button to log in. If you forget your password or your Login ID, call (806) 291-3557 and either of these can be determined or reset for you.
7.
Once you have logged into IQ Web, you should see a screen similar to the one shown
below. The
8.
To enter grades for your students, click on the Gradebook option in the menu on the
left-hand side of the screen.
9.
The following screen should appear. Select the correct Year/Term/Session in the first box, then click on the Go
button to the right of the box. The
classes that you are teaching for the selected Year/Term/Session should then show in the second drop-down
box. Select the correct Class that you want to enter grade for from
the second drop-down box, and then click on the Gradebook symbol (circled in red below).
10. The following screen should appear. You should now see a list of the students enrolled in the class you selected.
11.
There are many features accessible to you as an
instructor from this screen. These
features are outlined below, reading from left to right at the top of the list
of your students.
a. In
the first column you will see a small check box. At the top of this column is a symbol that
looks like an envelope. 
This column allows you to email your
students, once you have entered your grades for the course, to let them know
the grades have been submitted. They
will then be able to go and view their grade for the course on-line. You may select the students you wish to email
one at a time by clicking in the box next to their name. Or you may select all the student in the
class by clicking on the envelope at the top of the column. This feature can also be used to email all
the students in your class with a message or reminder. It does not have to only be used with
submitted grades. Note: If you wish to use this feature, make sure
you mark the check boxes before you click the submit button to submit your
grades, or before you click the Email button at the top of the list of
students.
b. In the second column, you will see the student’s name (in red). If you point your mouse at the student’s name, you will see your mouse turn into a little hand. If you click once on the student’s name, then you will be able to see a Dossier on the student, similar to the screen you see below. There is a wealth of information about the student on this screen, including their phone number, address, GPA, etc. for your reference.
c. In the third column, you will see the Student’s ID number.
d. In the fourth column, you will see the indication of whether the student is taking the class for credit, no credit, or audit purposes.
e. In the fifth column, you will see how many points or credits will be earned for the class.
f. In the sixth column, you will enter the student’s grade for the course. Click the down arrow in that column to select the correct grade to be reported. Your choices include A, B, C, D, F, I, C, CR, NCR, W, WF, WP. Select the correct grade for each student. DOUBLE CHECK THE GRADES BEFORE YOU HIT THE SUBMIT BUTTON. Click the Printer button on the Navigation Pane on the left-hand side of the screen to print a “printer friendly” version of the Grade book. You will need to sign and submit this paper copy to the Registrar’s office unless otherwise notified. Note: You will also need to submit any required paperwork to the Registrar’s office for Students given a grade of “I” (Incomplete). Also, any Student given a grade of “W”, “WF” or “WP” can only be so designated if they have completed the required paperwork with the Registrar’s office for withdrawal from the course.
g. The
seventh column entitled “Change Reason”
is only used if you come back into this screen and change the grade that you
originally entered for the Student. If
you change the grade, you will need to put a Change Reason in the box.
12. Once you have entered all your grades, double checked them, and printed the grade listing using the Printer Icon at the top of the navigation menu, then you are ready to Submit your grades. (Don’t forget—if you want to email your Students when your grades have been submitted, mark the box in front of their name!) Click the Submit button at the bottom of the screen to submit your grades. This is a real time update to the PowerCampus system. As soon as you submit your grades, the grades are in PowerCampus. Repeat these steps for each Course that you teach.
Questions and Answers:
Question: Once I submit my grades, can I make any changes to them?
Answer: You may change the grades through IQ Web AS LONG AS the grading period is still open. Once the grading period had closed, any adjustment or changes need to be submitted to the Registrar’s office.
Question: How long do I have to submit my grades through IQ Web?
Answer: You may submit your grades any time during the normal grading period defined by the Registrar’s Office and in PowerCampus. Once the last date for entering grades has passed, you will not be able to enter your grades through IQ Web. You would have to submit your grades to the Registrar’s office on paper.
Question: What about Senior Grades, which have to be submitted earlier than the rest of the Student’s grades before graduation?
Answer: You can enter your grades for the Seniors and submit those, and then come back in and submit the grades at a later time, if needed, for the rest of the class.
Question: Can I look back at previous semester’s students and grades.
Answer: Yes, you will be able to see the courses you taught in the past and the grades that you entered for the student through your IQ Web account.
Question: What if I notice after the grading period has closed that one of the grades assigned to one of my student’s is incorrect.
Answer: You will need to submit a Change of Grade form to the Virtual Campus to have the grade corrected. http://www.wbu.edu/b/b08/forms/change.pdf
Question: Do I still
have to turn in a paper copy of my grades to the Registrar’s office?
Answer: Yes. Do so until we notify you not to. Print the Gradebook for your class out of IQ Web, sign and date it at the bottom and turn it in to the Virtual Campus. We will keep a copy for our records, and forward the copy with your original signature to the Registrar.
Appendix A
How to Create My IQ Web Login Account
NOTE: THIS
PROCEDURE ONLY HAS TO BE DONE ONCE!
AFTER YOU CREATE YOUR ACCOUNT, YOU WILL USE YOUR LOGIN ID AND PASSWORD
THAT YOU CREATED USING THE FOLLOWING STEPS TO LOGIN TO IQ WEB FROM THAT POINT
ON. MAKE SURE YOU WRITE DOWN OR
OTHERWISE REMEMBER WHAT YOUR LOGIN AND PASSWORD ARE THAT YOU CREATE BELOW.
1. Start the Internet Explorer on your computer.
2.
Go to
3. On the left-hand side of the web site, you will see buttons for different links. Click on the button for IQ Web Access.
4.
The following screen will appear. If you do not already have a Login for IQ Web, click on Request Access to create an account. (You will need to know your PowerCampus ID
(Faculty) number to create an account.
(If you use Blackboard, it is the number you use to login to
Blackboard). If you need help with
this, call Extension (806) 291-3557 for assistance.)
5.
The following screen will appear. There are only two choices on this
screen. You will need to click on the
choice that says, “Current or former
students, faculty, or staff of
6. Then the following screen will appear. Fill in your information in the appropriate boxes. The information that each box is requesting is explained below. Fields that are required are noted with a red asterisk.
a. Last Name – this is your last name. It is a required field, so you will have to type something in this field.
b. System ID – this is your Faculty ID number. It is a 9 digit number, usually beginning with several zeros. (if you use Blackboard, it is the number you use to login to Blackboard). If you do not remember what your ID is, your local campus can get that for you, the Registrar’s office can provide it, or you may call (806) 291-3557 for assistance. This is a required field.
c. Birth Date – this is your date of birth. It is important that you type it in the format indicated on the screen as mm/dd/yyyy. You do have to type the slashes and the four digit year. This is a required field.
d. Nickname – this is for any other name you may be known by. This field is optional.
e. Login ID – you will type into this field the login that you want to use to login to IQ Web. It can be anything you want. Just make it something you can remember. It is sometimes helpful to use the same login that you use at your desk so you do not have to remember another login and password. IT IS IMPORTANT THAT YOU REMEMBER WHAT YOU PUT FOR THE LOGIN ID! This is a required field.
f. Password – type in a password for your login. It can be any combination of letters and numbers. No spaces. This is a required field.
g. Confirm Password – retype the same password that you typed in the Password field. . This is a required field.
h. Password hint – this field is used if you forget your password and click the link to be reminded about your password. This hint will be emailed to you. This field is optional. If you forget your password, it can be reset by calling (806) 291-3557.
i.
Requested
Roles – you will see Guest
Access checked and Alumni Access
not checked. Leave these field just as they are. PowerCampus will check your status and give
you the appropriate rights in IQ Web as a Faculty member, staff person or
student.
7.
Once you have completed all the boxes, click the Request Account button at the bottom of
the screen. If you have filled
everything in correctly, you will get a confirmation on the screen that your
account has been created. Then you can
use the login and password that you just created to login to IQ Web.