Annual Notification to Students - ferpa

 

Wayland Baptist University Seal

Wayland Baptist University
Family Educational Rights and Privacy Act
Official Notification of Rights under FERPA

The Family Educational Rights and Privacy Act (FERPA) afford students certain rights with respect to their education records.  They are:

  • The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. 
  • Students should submit to the University Registrar, Campus Executive Director/Dean, Dean of the Academic School, or other appropriate official, written requests that identify the record(s) they wish to inspect.  The University official will make arrangements for access and notify the student of the time and place where the records may be inspected.  If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
  • The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading.
    • Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading
    • If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the student.
  • The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
    • One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interest. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
    • A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. 
    • Upon request, the University discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA.  The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Ave., SW.
Washington, DC  20202-4605

DIRECTORY INFORMATION

Wayland Baptist University has designated certain information in the education records of its students as directory information for the purposes of the Family Educational Rights and Privacy Act (FERPA).  Students are required to complete a form in the Office of the University Registrar each academic year to control release of the information with respect to student’s records.  Notification must be given prior to the census day of term.

The following types of information will be released to those requesting it unless the student specifically requests otherwise on the form provided or by submitting written notification to the Office of the University Registrar:

  • Student’s Name                                                                                
  • Local Address/Phone Number
  • Permanent Address/Phone Number
  • E-mail address
  • Date and Place of Birth
  • Hometown
  • Degrees and Awards Received and Dates
  • Dates of Attendance (Current and Past)
  • Participation in Officially Recognized Activities
  • Participation in Officially Recognized Sports
  • Weight/Height of Members of Athletic Teams
  • Most Recently Attended Educational Institute
  • Major Field of Study
  • Academic Level
  • Residency Status
  • Photographs

 

Any questions concerning FERPA may be referred to the Office of the University Registrar:
Office of the University Registrar
Wayland Baptist University
1900 W. 7th Street #735
Plainview, TX  79072
PH: (806) 291-3470
FAX: (806) 291-1960
E-mail: registrar@wbu.edu